Flood and Coastal Erosion Risk Management Southern England: 2016-2020

Flood and Coastal Erosion Risk Management, Consultancy Framework, Southern England: 2016-2020

          

Background:

This framework was established in 2016 by the Eastern Solent Coastal Partnership (ESCP) on behalf of Southern Coastal Group(SCG) / SCOPAC to:

  • Provide SCG/SCOPAC members quick access to multidisciplinary consultants for support regarding Flood and Coastal Erosion Risk Management (FCERM) related projects and schemes;
  • Create time savings and a reduced cost of bidding for both parties;
  • Allow for a greater consistency of approach, which is proportionate to the services which are being called-off;
  • Allow for a greater consistency of advice from a list of fully competent multidisciplinary consultancies; and
  • Provide opportunity for continuous improvement through framework management approach and feedback from framework consultancies and clients.

This page provides an overview of the Framework and its operation. Further guidance for both users and suppliers is available from the Eastern Solent Coastal Partnership: coastal.team@havant.gov.uk.

For more details on the Framework, please see our brochure here.

Framework scope:

The scope of works covered under the framework includes, but is not limited to:

Coast protection and flood defence studies, investigations and advice Surface water management plans
Coast protection and flood defence scheme design Environmental Impact Assessments
Flood and Coastal Erosion Strategies Strategic Environmental Assessments
Coastal processes / Beach management planning Environmental services
Shoreline Management Plans Coastal processes / Beach management planning
Contaminated land investigations Shoreline Management Plans
Ecological services Numerical modelling
Heritage surveys Economic appraisals
Water Framework Directive assessments Preparation of Project Appraisal Reports
Habitat regulations assessment and appropriate assessments where required Study and design of slope/cliff stability and land/cliff stabilisation works
Construction Design Management Regulations Geomorphological mapping
Principle Designer duties Geotechnical scheme design
Risk Assessment and Appraisal Geotechnical interpretation
General civil engineering scheme design Hydrology/hydraulic studies
Other associated general civil engineering services Study and design of flood mitigation measures
Maritime structures, calculations and design Land drainage investigations
Ground/site investigations Study and design of land drainage works
Communications / Stakeholder engagement  

Other Services:

Contract supervision & project management Contract document preparation
Stakeholder engagement and consultation Quantity surveying / cost management
Drainage engineering Flood risk management
Asset Management Flood risk assessments
Non-destructive testing Flood response plans
Destructive testing Landscape design

Consultants on the Framework:

Selection and Call-Off Procedures:

Due to the wide scope, longevity and number of consultancies on the framework there are three commissioning routes for calling-off contracts, an overview of which is provided below;

Direct award - Option 1

This will be used mainly for low-value, standardised work (approx. <£50K) when best value can be clearly demonstrated without further competition. Occasionally when time is of the essence higher value ad hoc work may be commissioned using this method.

When direct awarding Work Packages the client should consider returns made during the framework tender, including framework rates and CVs and any amends to framework returns, capabilities demonstrated and performance of consultancies before award.

Mini-competition - Option 2

For projects where the best value consultancy cannot be identified via the information and rates provided within the framework tender submissions, or in general for larger (approx. >£50K) higher complexity projects, a mini competition will be run. It is expected that the mini-competition call off methods will be the mechanisms used most frequently.

Under Option 2, mini-competition bids will be invited from all 7 consultancies appointed onto the framework. The Participating Authority undertaking the mini-competition will wherever possible notify the consultancies 1-2 weeks prior to the release of the mini-competition documentation.

Mini-competition with use of sifting brief - Option 3

Under this option a sifting brief will be issued to all 7 consultancies setting out a summary level specification of requirements, procurement & contract delivery timescales, NEC3 contract option, estimated contract value, etc.

Interested consultancies will be required to submit summary level capability and capacity information covering relevant experience, proposed team, resource plan, etc. within 1-2 weeks. Responses will then be assessed and a minimum of 3 consultancies will then be issued with the full mini-competition pack and invited to submit bids.

Option 3 will most likely be used where the cost of bidding for both parties is relatively high or for where the services required are specialist and may not have been adequately tested at the set-up of the framework agreement.

Contracting Authorities Eligible: 

Portsmouth City Council Worthing Borough Council
Havant Borough Council Dorset County Council
Gosport Borough Council Isle of Wight Council
Fareham Borough Council Borough of Poole
Chichester District Council West Dorset District Council
Eastleigh Borough Council Weymouth and Portland Borough Council
Southampton City Council North Dorset District Council
New Forest District Council East Dorset District Council
Christchurch Borough Council Arun District Council
Purbeck District Council Chichester Harbour Conservancy
Adur District Council Langstone Harbour Board

Support

Advice on framework use and process will be provided by the ESCP to authorities / officers planning on using the framework with guidance documentation provided upon sign-up.

In addition, the ESCP can provide bespoke support for project procurement, contract preparation, contract management, site supervision, technical advice and project management.

For more information and to discuss how the ESCP may be able to assist your project please contact us at coastal.team@havant.gov.uk.